Best Project Management Software

Best Project Management Software

Finding the best project management software is a daunting process when there are 1000-plus project management softwares, tools, and apps available: both free and paid.

Whether you are just starting out or are an experienced project manager, let’s face it: we all struggle with project constraints and need the top project management software that will help us throughout the project, from concept to reality.

A majority of experienced project managers vouch for eliminating half of their project management tools as insufficient and incapable of dealing with complex projects.

While there’s no one project management software, tool or app that can truly be considered as the only solution for every kind of project, every tool is designed to accommodate a specific industry and the complexity of its projects.

Ultimately, the major purpose of all project management tools is to give a visual representation of the project from start to finish — and help project managers assign resources, schedule, set goals, estimate cost, manage, and generate reports.

Software / FeatureMicrosoft Project LogoWrike LogoAtlassian LogoTrello LogoBasecamp Logo
Price$7.00/mo/u$9.80/mo/u$10.00/mo$9.99/mo/u$99.00/mo
Free VersionNOYESYESYESYES
InstallationWindows, CloudDesktop, Web, Mac, Windows, Android, iOSDesktop, Web, Mac, WindowsDesktop, Web, Android, iOSDesktop, Web, Mac, Windows, Android, iOS
Project TrackingYESYESYESNOYES
StorageNO2GB25GB250MB150MB
Main FeaturesProject Management, Portfolio ManagementProject Management, Project TrackingProject Management, Portfolio Management, Business Management, Product ManagementProject Management, Task Management, Business ManagementProject Management, Task Management, Team Communication Management
Users22,000,0002,600,00065,000,00015,000,0002,838,046

5 Best Project Management Softwares in 2019

To make your life easier, we have compiled a list of 5 best project management softwares for small, medium, and enterprise-level projects and businesses.

The list will hopefully help you take a better decision in choosing the right project management, task management or collaboration software for your project or business.

Microsoft Project is the ultimate solution for project management, portfolio management, and resource management. It remains the favorite tool of team leads, project managers, executives, and decision makers.

MS Project evolved from a stand-alone on-premise option to cloud-based integration via Microsoft Office 365 project online professional edition.

The cloud feature enables cross-functional teams to collaborate effectively and work efficiently to assign, monitor, and prioritize tasks and manage projects from anywhere.

If you are using Microsoft Office suite in your projects or business, that’s where Microsoft Project really shines, thanks to its seamless integration with Office suite.

It takes everyday team collaboration to the next level, by allowing users to easily share relevant project information with teams via MS PowerPoint or Excel. Users can also share and save project plans to Office 365 or SharePoint.

MS Project 2019 is the latest version of Microsoft Project and is compatible with Windows 10.

Microsoft Project Features

  1. Budget and resource management
  2. Task management
  3. Milestone tracking
  4. Gantt charts
  5. Collaboration

Microsoft Project Pros

  1. Plan, track, and manage projects easily regardless of size and complexity
  2. Decision driven actionable and customizable reports
  3. Integrated templates saves time
  4. Native Office suite integration makes team communication useful
  5. Cloud integration enables collaboration more effective

Microsoft Project Cons

  1. It’s very expensive
  2. It’s not a cross-platform solution
  3. It’s difficult to learn all the features of the software
  4. It’s not available for Mac users
  5. It’s developed for more experienced users

Bottom Line

Microsoft Project comes with all the bells and whistles for project management.

Within the hands of a knowledgeable and an experienced project manager, it’s one of the most powerful tool for planning, tracking, and managing any size of project.

A few things must be considered before choosing Microsoft Project as your project management tool for managing your projects or business:

  • You must have an experienced person to run the software or an infinite time to let them learn the ins and outs of the software.
  • You must be running Microsoft Office suite in your business for seamless project communication and collaboration among teams.
  • You must have sizable and complex projects and the will to pay extra, as full features and cloud integration can be quite expensive.

Wrike is the perfect solution for midsize and enterprise level companies.

The options, flexibility, functionalities, and integration of Wrike make it a favorite tool of project managers, product managers, program managers, marketers, and creative teams.

Wrike proudly considers itself among the best options for online project management software. Its desktop application recently won commercial innovator of the year at the Windows developer Awards in 2018.

Wrike is one of the few project management tools that allow team members the option to customize workflows and let them work the way they want to.

The most powerful features of Wrike is its integration with various applications and services, ranging from email services like Gmail and Outlook to mobile and desktop apps, CRM, CMS, accounting and invoicing, customer support, social– the list goes on!

Wrike Features

  1. Budget and resource management
  2. Kanban board
  3. Time, cost, and expense tracking
  4. Milestone and status tracking
  5. Agile methodologies

Wrike Pros

  1. Support for unlimited projects
  2. Customizable reports, working hierarchy, and dashboards
  3. Seamless integration with major apps and services
  4. Collaboration and communication made easy among teams and clients
  5. Availability for both Windows and Mac and native apps

Wrike Cons

  1. Too many features can be intimidating
  2. Steep learning curve of the application
  3. Notifications can be overwhelming
  4. Arranging projects in folder/tasks/subtasks can be challenging at times
  5. Interface needs improvement with the addition of colors and labels

Bottom Line

If your organization is a fan of David Allen’s GTD (Get Things Done) philosophy, then Wrike is the project management and work management solution that you need to look into.

It’s intuitive UI interface and its ability to organize projects, sync email and calendar, receive instant notifications and live project updates, add videos and documents, and so much more, make Wrike a top competitor for work management software.    

Asana is an excellent work management tool for teams with multiples projects served from a single place. Whether you are a startup, medium business or an enterprise, this program will help your team plan, organize, and deliver projects successfully.

Asana’s visual interface lets everyone on the team knows who’s doing what and when. It enables users to add sticky notes, checklists, and to-do lists, thus completely eliminating paperwork from your office environment.

Asana breaks down entire project into small manageable chunks for team members to identify their workload, tasks, and critical deadlines. At the same time, it reveals the bigger picture of the entire team’s progress and project status to managers.

This project management software can help team members organize all of their work, update, manage, and track their tasks, set deadlines, collaborate, and communicate with teammates on tasks and projects.  

Asana Features

  1. Agile methodologies
  2. Idea, budget, resource management
  3. Kanban board
  4. Milestone, time, expense tracking
  5. Client portal

Asana Pros

  1. Intuitive UI
  2. Feature rich
  3. Multiple integration
  4. Single location for entire project
  5. Customizable according to requirements

Asana Cons

  1. Steep learning curve
  2. No messaging service
  3. Poor reporting
  4. Overwhelming for new members
  5. Messy tasks and subtasks

Bottom Line

Asana is an amazing collaboration, communication, task, tracking, work, and project management app. It helps team member organize their projects in the calendar, list, and Kanban boards and enables the project manager to see a bird’s eye view of the entire project.

Trello is a feature rich web-based project management app. It’s an ideal project management tool for freelancers, individuals, small teams, and business.

Trello offers digital boards for teams to collaborate visually on projects; its intuitive design and flexible workflow allow team members to assign, organize, and manage tasks.

The boards allow team leads and managers to set deadlines and monitor overall progress of activities, tasks, and workflow on all projects, bringing the entire team on one page.

Since Trello is a freemium application, the free version offers limited functionality while the paid version is a powerhouse for teams and organizations: it offers integration with unlimited applications, tools, and softwares.

Each card on a Trello board allows a shared perspective to the entire team. Cards can be dragged and dropped, labeled, color-coded, and archived.

Checklists can be added; ideas, suggestions, and queries can be shared as a comment; and a team member can be mentioned in the comment and they are notified instantly within the app through mobile and desktop notifications.

Trello seamlessly integrates with 100+ top applications and is available for desktop, android, and iOS devices. Notifications sync across all devices with a breeze.

Teams that follow Agile methodologies should definitely start using Trello. However, it’s not limited to Agile software and web development teams — it’s flexible and adaptable workflow make it equally useful for marketing, sales, HR, and support!

Trello Features

  1. Kanban boards
  2. Idea, task, resource management
  3. Collaboration
  4. Agile Methodologies
  5. Milestone, time, expense tracking

Trello Pros

  1. Intuitive UI
  2. Feature rich
  3. Easy to set up and learn
  4. Multiple integrations
  5. Team collaboration

Trello Cons

  1. Overwhelming for new users
  2. Clumsy search feature
  3. Cards updates can be time-consuming
  4. Messy for large projects
  5. UI needs an overhaul

Bottom Line

If your organization is lost in spreadsheets and endless email threads, suffers from a lack of productivity, constantly falls short of activities and tasks, and misses important deadlines, then you need to look into this visual collaborative tool.

Trello will help your organization achieve its strategic goals by providing a clear picture of the entire project to everyone on the team, allowing everyone to be on the same page.  

Basecamp is the best project management solution for freelancers, solopreneurs, entrepreneurs, and small to medium-sized business teams.

It doesn’t have all the awesome project management features that competitors like Wrike or Microsoft Project offer; therefore, it’s more of a task management tool.

Transparency is at the core of creating projects in Basecamp; team members knows their roles, responsibilities, tasks, and deadlines. Consequently, nothing gets through the cracks, as the entire team knows what’s going on in the project and who is working on specific tasks.

Basecamp Features

  1. Tasks, document, and calendar management
  2. Chat, messaging, and discussion threads
  3. Client portal
  4. Collaboration tools
  5. File sharing

Basecamp Pros

  1. Simple pricing
  2. Intuitive and simple UI
  3. Better coordination and collaboration
  4. Transparency and accountability
  5. Smooth communication

Basecamp Cons

  1. Lack of resource allocation
  2. No Gantt chart
  3. No reporting
  4. Limited project management features
  5. Lack of time tracking and progress feature

Bottom Line

If your organization is tired of endless email loops and is looking for a more robust way to get things done – A place where the team can assign, manage, track, and monitor tasks, upload files, discuss, and collaborate on internal and clients projects — then Basecamp is your best bet, as its one of the most effective collaboration apps for the price.

How Basecamp works, what it’s like to organize your projects & teams in one place

Over to you!

What tool or app or software would you recommend to be the best project management software?

Let us know below in the comments!

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